How To Create A Bibliography In Microsoft Word

Cite-While-You-Write (CWYW)

EndNote comes with Cite-While-You-Write (CWYW), a utility that allows you to insert references into a Word document to create in-text citations and a bibliography in a specific output style (such as APA, JAMA, Chicago). When you install EndNote onto your computer, Cite-While-You-Write will also be integrated within Microsoft Word. Please note that the Microsoft Word program must be closed in order to successfully install Cite-While-You-Write!

Inserting citations into a Word Document

An EndNote library must be open before inserting citations. To insert citations, you can either:

  • In MS Word, select Tools >>EndNote >>Find Citation(s). Search for references in any open EndNote library. Select citations >>Insert.
  • Go into your EndNote library, select reference(s) from your list  and select the insert citation into Word icon from the toolbar. This will insert the reference(s) into your Word document.

In addition to creating in-text citation, EndNote will insert a bibliography at the end of the document based on the style you have selected. To select or change the output style, use the output style pull-down menu located in Word under the EndNote tools on Word.

Creating Separate Bibliography for Sections Within a Word Document

First, in your Word document,  you want to be sure insert a  break to separate each section. To insert a break inbtween sections,  go to  “Page Layout” on the tool ribbon and  select “Breaks.” Under “Breaks”, choose the specific type of break you want to have between sections (i.e., “Next Page,” “Even Page,” “Odd Page,” etc.)

Second, in EndNote, you need to modify a citation style so that it can create a bibliography at the end of each section. To do this:

  1.  Go to: Edit >> Output Styles >>Open Style Manager >> highlight the style you want (for example, APA 6th) and hit the “Edit” button
  2. On the left-side of the screen, select “Sections.” Check the button for “Create a bibliography for each section.” Close out of the window, and when prompted,  re-name the style  (for example, “APA 6th _sections”)

When you installed EndNote on your computer, it  automatically create an EndNote tool ribbon in Word. Inthe EndnOte tool ribbon, the citation style currently selected will be displayed in the "Style" pull-down menu. To select the style you just modified, choose “Select Another Style” from the pull-down menu and choose the style you just modified (i.e., “APA 6th _sections”).  You will now be able to insert in-text citations in each section of your Word document and have  a bibliography at the end of each section.

Inserting Figures with Captions

The first step to inserting figures with captions into a Word document using Cite-While-You is to create an EndNote reference for the figure.

Step 1: Creating an EndNote for a Figure: 

  1. From the command bar at the top of the EndNote screen, select References >>New Reference.
  2. In the Reference Type pull-down menuselect Figure . Be sure to: 
    • give the figure a title.
    • attach the figure by scrolling down to  the field labeled Figure and then right-clicking in order to select Figure >>Attach Figure... When promtped, browse for and select the figure you want to attach.
    • include a caption for the figure by completing the Caption field.

Step 2: Inserting Figures into a Word Document:

  1. In your Word document, go to the EndNote tools and select Find Figures. Search for title of the figure.
  2. Select figure and select Insert. The figure and associated caption will be inserted in the Word document. The placement of the figure and caption withinthe text is determined by the output style selected.


Word offers great tools for citing sources, creating a bibliography, and managing the sources.  The first step to creating a reference list and citations in a document is to choose the appropriate style that you will be using for formatting the citations and references.


To choose a publishing style:

  • Click the References Tab on the Ribbon
  • Click the drop down box next to Style in the Citations & Bibliography Group
  • Choose the appropriate style



To insert a citation in the text portion of your document:

  • Click the References Tab on the Ribbon
  • Click the Insert Citation Button on the Citations & Bibliography Group
  • If this is a new source, click New Source
  • If you have already created this source, it will in the drop down list and you can click on it


  • If you are creating a New Source, choose the type of source (book, article, etc.)
  • Complete the Create Source Form
  • If you need additional fields, be sure to click the Show All Bibliography Fields check box
  • Click OK



Placeholders can be utilized when there is a reference to be cited, but you do not have all of the information on the source.  To insert a Placeholder:

  • Click Insert Citation
  • Click Add New Placeholder


Manage Sources

Once you have completed a document you may need to add or delete sources, modify existing sources, or complete the information for the placeholders. To Manage Sources:

  • Click the References Tab on the Ribbon
  • Click the Manage Sources Button on the Citations & Bibliography Group
  • From this menu you can Add, Delete, and Edit Sources (note, you can preview the source in the bottom pane of the window



To add a Bibliography to the document:

  • Place the cursor in the document where you want the bibliography
  • Click the References Tab on the Ribbon
  • Click the Bibliography Button on the Citations & Bibliography Group
  • Choose Insert Built-in Bibliography/Works Cited or Insert Bibliography


Insert Footnote

Some types of academic writing utilize footnotes.  To insert a footnote:

  • Click the References Tab on the Ribbon
  • Click Insert Footnote (or Insert Endnote depending on your needs)
  • Begin typing the footnote




Leave a Reply

Your email address will not be published. Required fields are marked *